Privacy Policy

1. Introduction & Scope

At INDY100 (“we,” “us,” or “our”), we take your privacy and data security seriously. This Privacy Policy describes how we collect, store, process, and protect your personal information when you visit indy100.org, register for the INDY100 cycling challenge, browse course maps, purchase official merchandise, or correspond with event organizers.

2. Information We Collect

We collect information you provide directly to us as well as data gathered automatically via your browser interaction:

• Participant Registration Data: When registering for the 25-mile, 62-mile/100km, or 100-mile Century, you may provide your full legal name, date of birth, mailing address, email address, phone number, emergency contact details, t-shirt size, and relevant medical conditions disclosed for emergency care.
• Timing & Results Information: On event day, timing transponders and electronic mats record split times, overall finish times, average speeds, and course category completion. These records are published as public event results.
• Website Usage & Analytics Data: As you navigate indy100.org, we collect standard log data including internet protocol (IP) addresses, browser type, operating system, pages viewed, time spent on pages, and referring URL paths.
• Photographs & Video: Course photographers and video crews record still imagery and aerial drone footage throughout the route and at the 42nd & Evanston Ave / Monon Trail start-finish lines.

3. Google Analytics & Cookies

We use Google Analytics (gtag.js) with property measurement ID G-7P5WLJDZVK to understand how visitors engage with our course guides, elevation charts, and media resources.

Google Analytics places first-party cookies on your device to collect anonymized telemetry regarding page load times, device screen resolutions, geographic regions, and session flow. We do not transmit personally identifiable information (such as your full name, credit card details, or medical records) to Google Analytics.

You can disable or delete cookies through your web browser preferences or install the official Google Analytics Opt-out Browser Add-on.

4. How We Use Your Information

Your personal information is used exclusively for legitimate event management purposes:

• Administering registration, bib assignments, timing chips, and wave start schedules.
• Providing course safety rosters and sharing medical / emergency contacts with on-site first responders and HAM radio SAG vehicle operators in the event of an incident.
• Sending critical rider safety updates, GPX course track updates, packet pickup schedules, and weather contingency notices.
• Fulfilling merchandise orders placed through merch.indy100.org.
• Publishing official race results and finisher certificates.

5. Sharing of Information & Third Parties

We DO NOT sell, rent, trade, or monetize your personal information to third-party data brokers or marketing agencies.

We share information only under strict operational conditions:

• Safety & Emergency Personnel: Local emergency medical services, police escorts, and SAG support vehicles receive emergency contact and medical disclosure records as necessary for participant welfare.
• Official Event Partners: Certified timing contractors, Cloudflare infrastructure hosts, and payment processors to execute registrations and secure website delivery.
• Legal Requirements: If required by court order, subpoena, or applicable Indiana state law.

6. Data Security & Retention

We deploy modern TLS 1.3 encryption for all data in transit across indy100.org, alongside strict Cloudflare edge firewalls and access controls. Physical paper waiver agreements collected on ride day are maintained in secure archives in compliance with Indiana statutory limitation periods.

7. Your Rights & Choices

You have the right to request access to the personal data we hold about you, request corrections to inaccurate contact information, or request removal from non-essential promotional communications. To exercise your rights, email our privacy coordinator at support@indy100.org.

8. Children's Privacy

Riders under the age of 18 are welcome to participate in the INDY100 with express parental or legal guardian consent. We do not knowingly solicit or collect personal information online directly from children under 13 without verified parental consent.